BOARD OF McPHERSON COUNTY COMMISSIONERS
JULY 15, 2003
10:00 A.M.
REGULAR MEETING
ALL PRESENT
Commissioner Patrick made a
motion to approve the agenda as presented.
Commissioner Schroeder seconded.
All voted aye.
Mr. Rod Zook, Public Relations
Director for Multi Community Diversified Services (MCDS) joined the meeting at
10:00 a.m. during Public Input Session to invite the Commissioners to an
Interhab Regional Conference to be held August 5th at 2:00 p.m. at
MCDS.
Mr. Linn Peterson from the
McPherson County Historical Society and Mr. David Nigh, Society President, also
spoke during Public Input Session. The
Society is unveiling a plaque at the John R. Wright house north of the
Courthouse, which commemorates that house being placed on the National Historic
Register. This is being done on August
1st since that is the beginning day for people to be in McPherson
for high school class reunions. Mr.
Peterson suggested that either before or after the unveiling of the plaque,
people could come to the Courthouse to see the newly redone picture gallery of
past county officials. They are also
working with Chris Wiens, Executive Director of McPherson Main Street, to
coordinate with possible events/tours on Main Street.
Cheryl Barrow, Community
Corrections/Court Service Director, joined the meeting at 10:13 a.m. with the
following items:
B. Presented her letter of resignation as Director of
Harvey/McPherson Counties Community Corrections effective July 18, 2003, she
plans to continue as Court Services Director.
Ms. Barrow presented a Personnel Change Notice (PCN) to promote Wilson
(Dick) Beasley as Director of HV/MP Counties Community Corrections effective
July 18, 2003. Commissioner Patrick
made a motion to accept Ms. Barrow’s letter of resignation from Community
Corrections as presented. Commissioner
Schroeder seconded. All voted aye. Commissioner Patrick made a motion to
approve the PCN promoting Mr. Beasley to Community Corrections Director as
presented. Commissioner Schroeder
seconded. All voted aye.
A. Presented the FY2004 Community Corrections Grant Funds Budget
for signature. The Budget was signed by
the Harvey County Commission at their meeting July 14th, 2003. Commissioner Patrick made a motion to have
the Chairman sign the FY2004 Community Corrections Grant Funds Budget as
presented. Commissioner Schroeder
seconded. All voted aye.
C. Commissioner Patrick made a motion to accept the Community
Corrections Director Job Description as presented. Commissioner Schroeder seconded.
All voted aye.
Commissioner Patrick made a
motion to approve the minutes of July 8, 2003 as corrected. Commissioner Schroeder seconded. All
voted aye.
Commissioner Schroeder made a
motion to approve the adds and abates register of July 11, 2003. Commissioner Patrick seconded. All
voted aye.
Commissioner Schroeder made a motion to approve a
recommendation from the McPherson County Mental Health Advisory Board and
appoint Detective Darrin Frazier to that board. Commissioner Patrick seconded.
All voted aye.
Leon Hobson, Public Works
Director, joined the meeting at 10:48 a.m. with the following items:
A. Presented Personnel Change Notices (PCN’s) to hire Steven
Schriner as a Maintenance Worker I (9/A) effective July 17, 2003 and promote
Troy Schroeder from Maintenance Worker I (9/B) to Maintenance Worker II (11/A)
effective July 20, 2003. Commissioner Schroeder
made a motion to approve both PCN’s as presented. Commissioner Patrick seconded.
All voted aye.
B. Request to Award the Bid for a Traffic Sign Making System. Quotes were requested from three vendors for
the specialty software and equipment, low bid was from TraffTec for
$15,670. Commissioner Patrick made a
motion to award the bid to TraffTech as presented. Commissioner Schroeder seconded.
All voted aye. This was a replacement item.
C. Request to Accept the Highest Sealed Bid for the County’s Fiat
Allis Loader. The trade in price
offered was $8,000; the highest sealed bid was for $15,796 from Scott’s Well
Service of Roxbury. Commissioner
Schroeder made a motion to accept the bid from Scott’s Well Service as
presented. Commissioner Patrick
seconded. All voted aye.
D. Request to Advertise for the Purchase of a Motor Grader. The Public Works Department has already
returned one motor grader under the buy back program and would like to trade in
their 1983 Cat 140-G motor grader on a new grader. The money from the two graders will be applied to the purchase of
one new or used grader. Commissioner
Patrick made a motion to have the Chairman sign the advertisement for bids for
a motor grader. Commissioner Schroeder
seconded. All voted aye.
E Request to Award the Bid for a Tandem Axle Dump Truck, Spreader
and Plow. Several bids were received,
two did not meet specifications, and one had a pricing error. After discussing the remaining bids,
Commissioner Schroeder made a motion to purchase the 2004 Sterling LT8511 with
a Henderson dump body, Henderson salt spreader and Henke snow plow for $116,519
from Rusty Eck Ford; with the trade ins, a 1989 Ford F-800 and a 1990 Ford
LTN-8000 being sold to the individual with the highest sealed bids. Commissioner Patrick seconded. All
voted aye. The highest sealed bids
were $3,100 for the 1989 Ford and $8,876.89 for the 1990 Ford.
F. Discussion on Bridges and Natural Gas Contract. Two bridges were discussed; the first one is
a timber bridge on Sundance Lane that has started to sag with the heavy wheat
harvest traffic. Several options were
discussed and it was the consensus of the Commissioners to lower the weight
limit from 4 to 3 tons until a study can be done to check the drainage and
possibly put in a double box precast culvert.
The second bridge is a truss bridge on Arapaho Road between 15th
and 16th Ave. The problem is
reoccurring wash out on the approach to the bridge. After discussion, it was the consensus of the Commissioners to
have Mr. Hobson talk to the Township Board about closing the bridge. Mr. Hobson also mentioned a culvert on
County Road 305 that may need a box culvert in the future.
Mr. Hobson presented a price
comparison between Kansas Gas and Oneok for natural gas and stated that he
signed a contract with Oneok which will allow the County to purchase Natural
Gas on a monthly basis for a period of one year, anytime during that time they
will have the option to convert to a fixed price for up to 24 months. The County will also have the option to fix
the entire amount of the estimated usage of gas or any percentage of that
amount.
At 12:08 p.m. Commissioner
Schroeder made a motion to adjourn.
Commissioner Patrick seconded. All voted aye.
Commission minutes taken by Irene
R. Goering.
Harris G. Terry, Chairman
Don L. Schroeder, Vice-Chairman
Duane J. Patrick, Commissioner
ATTEST: County Clerk, Susan R.
Meng