BOARD OF McPHERSON COUNTY
COMMISSIONERS
APRIL 6, 2004
REGULAR MEETING
10:00 A.M.
COMMISSION WORK SESSION
11:40 A.M.
PIONEER AWARDS LUNCHEON
12:00 NOON
APRIL 9, 2004
CANVAS VOTES
9:00 A.M.
ALL PRESENT
One
item, Non-elected Personnel - Treasurer’s Office, was added to the agenda. Commissioner Patrick made a motion to
approve the agenda as amended.
Commissioner Schroeder seconded.
All voted aye.
No
one spoke for Public Input at 10:00 a.m.
Commissioner
Schroeder made a motion to approve the minutes of March 30, 2004 as
presented. Commissioner Patrick
seconded. All voted aye.
Commissioner Patrick made
a motion to approve the adds and abates register of April 2, 2004. Commissioner Schroeder seconded. All voted aye.
Chad
Bahr, Planning and Zoning Administrator, joined the meeting at 10:10 a.m. to
request approval of Resolution #04-08, “…approving and adopting a new fee
structure for various planning and zoning administrative functions and
applications.” Commissioner Patrick
made a motion to approve Resolution #04-08 as presented. Commissioner Schroeder seconded. Chairman Terry voted aye. Commissioner Schroeder voted aye. Commissioner Patrick voted aye.
Dillard Webster, Emergency Management/Communications
Director, joined the meeting at 10:20 a.m. with the following agenda items:
A. Updated the
Commissioners on 1) the 911 cell phone
tax which has been approved at 50cents per phone per month, 2) the Lindsborg
EDACS sight and re-programming of the County’s radios, 3) the PSFA Grant for
the upgrading of the 911 telephone hardware and software for Phase I & II
compliance, and 4) projected balance of 911 fund ($134,000) through December
31, 2004.
B. Request to
begin the upgrading of the 911 phone hardware and software for Phase I & II
compliance since the system is 10 years old and in need of upgrading now. The original grant amount requested from
PSFA was $91,991, this was the total quote price from SBC for the complete
upgrade. Final amount agreed to be
considered by PSFA was $52,469 which would leave a balance of $39,522. There is more than enough in the 911 fund to
cover the $39,522 or the entire $91,991 if the PSFA Grant is not approved. Commissioner Schroeder made a motion to have
Mr. Webster pursue the updating of the 911 System per the SBC quote. Commissioner Patrick seconded. All voted aye.
Mr.
Witte presented a proposal from Mid-Continental Restoration Co., Inc. (MCR) for
exterior building maintenance and repairs on the Courthouse as follows: 1) masonry cleaning and mortar joint repair
- $44,669.00; 2) stone patching - $3,000.00; 3) window and door sealant -
$21,318.00; and 4) window frame painting - $19,915.00 for a total of
$88,902.00. There are sufficient funds
in the capital improvement reserve fund for the repairs. The Kansas State Historical Society has
approved the project. Commissioner
Patrick made a motion to approve the project as presented. Commissioner Schroeder seconded. All voted aye.
Mr.
Witte requested five minutes, from 11:35 to 11:40 a.m., in executive session with
the Commissioners to discuss non-elected personnel in the Treasurer’s
Office. Commissioner Patrick made a
motion to go into executive session as requested. Commissioner Schroeder seconded.
All voted aye. The
Commissioners returned to open session at 11:40 a.m. No action was taken during executive session.
The
Commissioners held a brief work session from 11:40 until 12:00 noon, at that
time they recessed and reconvened at the Mingenback Theater at McPherson
College for the Pioneer Awards Luncheon honoring Mr. Bob Wise and Mr. Geroge
Hess (posthumously). No action was
taken by the Commission during the work session or the luncheon. At 1:00 p.m. the Commissioners recessed and
reconvened on April 9th at 9:00 a.m. in the County Clerk’s Office
where they canvassed votes from the April 6th election. The Commissioners signed the official vote
canvas form, approving the election results.
No other action was taken during the vote canvas. At 9:30 a.m. the Commissioners recessed and
reconvened in the County Administrator’s Office at 9:45 for a continuation of
their work session. No action was taken
during the work session. At 10:45 a.m.
Commissioner Patrick made a motion to adjourn.
Commissioner Schroeder seconded.
All voted aye.
Commission Minutes taken by Irene R. Goering.
Harris G. Terry, Chairman
Don L. Schroeder,
Vice-Chairman
Duane J. Patrick,
Commissioner
Attest: County Clerk
Susan R. Meng