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BOARD OF McPHERSON COUNTY COMMISSIONERS

 

 

JULY 15, 2003

10:00 A.M.

REGULAR MEETING

ALL PRESENT

 

 

Commissioner Patrick made a motion to approve the agenda as presented.  Commissioner Schroeder seconded.  All voted aye.

 

Mr. Rod Zook, Public Relations Director for Multi Community Diversified Services (MCDS) joined the meeting at 10:00 a.m. during Public Input Session to invite the Commissioners to an Interhab Regional Conference to be held August 5th at 2:00 p.m. at MCDS.

 

Mr. Linn Peterson from the McPherson County Historical Society and Mr. David Nigh, Society President, also spoke during Public Input Session.  The Society is unveiling a plaque at the John R. Wright house north of the Courthouse, which commemorates that house being placed on the National Historic Register.  This is being done on August 1st since that is the beginning day for people to be in McPherson for high school class reunions.  Mr. Peterson suggested that either before or after the unveiling of the plaque, people could come to the Courthouse to see the newly redone picture gallery of past county officials.  They are also working with Chris Wiens, Executive Director of McPherson Main Street, to coordinate with possible events/tours on Main Street. 

 

Cheryl Barrow, Community Corrections/Court Service Director, joined the meeting at 10:13 a.m. with the following items:

B.   Presented her letter of resignation as Director of Harvey/McPherson Counties Community Corrections effective July 18, 2003, she plans to continue as Court Services Director.   Ms. Barrow presented a Personnel Change Notice (PCN) to promote Wilson (Dick) Beasley as Director of HV/MP Counties Community Corrections effective July 18, 2003.  Commissioner Patrick made a motion to accept Ms. Barrow’s letter of resignation from Community Corrections as presented.  Commissioner Schroeder seconded.  All voted aye.  Commissioner Patrick made a motion to approve the PCN promoting Mr. Beasley to Community Corrections Director as presented.  Commissioner Schroeder seconded.  All voted aye.

A.   Presented the FY2004 Community Corrections Grant Funds Budget for signature.  The Budget was signed by the Harvey County Commission at their meeting July 14th, 2003.  Commissioner Patrick made a motion to have the Chairman sign the FY2004 Community Corrections Grant Funds Budget as presented.  Commissioner Schroeder seconded.  All voted aye.

C.   Commissioner Patrick made a motion to accept the Community Corrections Director Job Description as presented.  Commissioner Schroeder seconded.  All voted aye.

 

Commissioner Patrick made a motion to approve the minutes of July 8, 2003 as corrected.  Commissioner Schroeder seconded.  All voted aye.

 

Commissioner Schroeder made a motion to approve the adds and abates register of July 11, 2003.  Commissioner Patrick seconded.  All voted aye.

 

Commissioner Schroeder made a motion to approve a recommendation from the McPherson County Mental Health Advisory Board and appoint Detective Darrin Frazier to that board.  Commissioner Patrick seconded.  All voted aye.

 

Leon Hobson, Public Works Director, joined the meeting at 10:48 a.m. with the following items:

A.   Presented Personnel Change Notices (PCN’s) to hire Steven Schriner as a Maintenance Worker I (9/A) effective July 17, 2003 and promote Troy Schroeder from Maintenance Worker I (9/B) to Maintenance Worker II (11/A) effective July 20, 2003.  Commissioner Schroeder made a motion to approve both PCN’s as presented.  Commissioner Patrick seconded.  All voted aye.

B.   Request to Award the Bid for a Traffic Sign Making System.  Quotes were requested from three vendors for the specialty software and equipment, low bid was from TraffTec for $15,670.  Commissioner Patrick made a motion to award the bid to TraffTech as presented.  Commissioner Schroeder seconded.  All voted aye.  This was a replacement item.

C.   Request to Accept the Highest Sealed Bid for the County’s Fiat Allis Loader.  The trade in price offered was $8,000; the highest sealed bid was for $15,796 from Scott’s Well Service of Roxbury.  Commissioner Schroeder made a motion to accept the bid from Scott’s Well Service as presented.  Commissioner Patrick seconded.  All voted aye.

D.   Request to Advertise for the Purchase of a Motor Grader.  The Public Works Department has already returned one motor grader under the buy back program and would like to trade in their 1983 Cat 140-G motor grader on a new grader.  The money from the two graders will be applied to the purchase of one new or used grader.  Commissioner Patrick made a motion to have the Chairman sign the advertisement for bids for a motor grader.  Commissioner Schroeder seconded.  All voted aye. 

E   Request to Award the Bid for a Tandem Axle Dump Truck, Spreader and Plow.  Several bids were received, two did not meet specifications, and one had a pricing error.  After discussing the remaining bids, Commissioner Schroeder made a motion to purchase the 2004 Sterling LT8511 with a Henderson dump body, Henderson salt spreader and Henke snow plow for $116,519 from Rusty Eck Ford; with the trade ins, a 1989 Ford F-800 and a 1990 Ford LTN-8000 being sold to the individual with the highest sealed bids.  Commissioner Patrick seconded.  All voted aye.  The highest sealed bids were $3,100 for the 1989 Ford and $8,876.89 for the 1990 Ford.

F.   Discussion on Bridges and Natural Gas Contract.  Two bridges were discussed; the first one is a timber bridge on Sundance Lane that has started to sag with the heavy wheat harvest traffic.  Several options were discussed and it was the consensus of the Commissioners to lower the weight limit from 4 to 3 tons until a study can be done to check the drainage and possibly put in a double box precast culvert.  The second bridge is a truss bridge on Arapaho Road between 15th and 16th Ave.  The problem is reoccurring wash out on the approach to the bridge.  After discussion, it was the consensus of the Commissioners to have Mr. Hobson talk to the Township Board about closing the bridge.  Mr. Hobson also mentioned a culvert on County Road 305 that may need a box culvert in the future.

Mr. Hobson presented a price comparison between Kansas Gas and Oneok for natural gas and stated that he signed a contract with Oneok which will allow the County to purchase Natural Gas on a monthly basis for a period of one year, anytime during that time they will have the option to convert to a fixed price for up to 24 months.  The County will also have the option to fix the entire amount of the estimated usage of gas or any percentage of that amount.

 

At 12:08 p.m. Commissioner Schroeder made a motion to adjourn.  Commissioner Patrick seconded.  All voted aye.

 

Commission minutes taken by Irene R. Goering.

 

 

Harris G. Terry, Chairman

 

Don L. Schroeder, Vice-Chairman

 

Duane J. Patrick, Commissioner

 

 

ATTEST: County Clerk, Susan R. Meng