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BOARD OF McPHERSON COUNTY COMMISSIONERS

 

 

MAY 20, 2003

10:00 A.M.

REGULAR MEETING

6:30 P.M.

SOLID WASTE UTILITY ANNUAL MEETING

COMMISSIONERS TERRY AND PATRICK PRESENT

 

 

Two items were added to the agenda: 1) Under the 10:10 agenda item, add “Sign Contracts for Reconstruction of CR 451; 2) Under 10:00 agenda item, add “Sign Letter for CDBG Grant Compliance”.  Commissioner Patrick made a motion to approve the agenda as amended.  Chairman Terry seconded.  All voted aye.

 

No one spoke during Public Input Session at 10:00 a.m.

 

The minutes of May 13, 2003 will be held until next week’s meeting when all the Commissioners are present.

 

Commissioner Patrick made a motion to approve the May 16, 2003 Distribution Register.  Chairman Terry seconded.  All voted aye.

 

There were no adds and abates and no checks and claims.

 

Mr. Witte presented the Annual Operation and Maintenance Assurance Statement from the Kansas Department of Wildlife & Parks.  This is signed annually by the Commission Chairman to verify compliance by the County for financial assistance received from the Land & Water Conservation Fund for the County’s Memorial Park located behind the Courthouse.  Commissioner Patrick made a motion to have the Chairman sign the Annual Operation and Maintenance Assurance Statement as presented.  Chairman Terry seconded.  All voted aye.

 

Leon Hobson, Public Works Director, joined the meeting at 10:10 a.m. with the following agenda items:

A.                Request to award the contract for seven box culverts (Project 2003-01).  Low bid for the project was from LMK Concrete Construction, Inc. of Lindsborg, KS for $233,964.00.  Commissioner Patrick made a motion to award the bid to LMK Concrete Construction, Inc., with a 10% contingency, as presented.  Chairman Terry seconded.  All voted aye.

B.                Request signature on the advertisement to purchase two (2), wheel loaders to replace two of the wheel loaders currently owned by the County.  The amount of the bids received and the brands may make a difference in whether to purchase 3 ½ or 4 yard loaders or possibly one of each.  Commissioner Patrick made a motion to sign the Advertisement for Bids for two (2) wheel loaders as requested.  Chairman Terry seconded.  All voted aye.

C.                Mr. Hobson requested 20 minutes, from 10:22 to 10:42 a.m., in executive session with the Commissioners to discuss non-elected personnel in the Public Works Department, and to include himself and Mr. Witte.  Commissioner Patrick made a motion to go into executive as requested.  Chairman Terry seconded.  All voted aye.  The Commissioners returned to open session at 10:45 a.m.  No action was taken during executive session.  Mr. Hobson requested approval of a Personnel Change Notice (PCN) to hire Keri Duree as an Engineering Technician I (9/B) to fill the vacancy left by the retirement of Dick Keefer.  Commissioner Patrick made a motion to approve the PCN as presented.  Commissioner Terry seconded.  All voted aye.

D.                Request signature on the contracts for the Hot In Place Asphalt Repaving (HIPAR) Project for 2003.  The project was awarded earlier to Cutler Repaving; they now have the contracts ready for signature.  Commissioner Patrick made a motion to sign the contracts as presented.  Chairman Terry seconded.  All voted aye.

E.                Request signature on the contracts for reconstruction of CR 451.  The project was awarded earlier to Brown & Brown; the contracts are now ready for signature.  Commissioner Patrick made a motion to sign the contracts as presented.  Chairman Terry seconded.  All voted aye.

F.                Mr. Hobson provided information regarding a contract to be signed for the purchase of Natural Gas at the asphalt plant.  The current contract, which ran for two years, expires on June 30, 2003.  The various options available were discussed, no action was taken at this time and this will be discussed again before the end of the current contract on June 30, 2003.  It was pointed out that contract prices are approximately 40% higher now than the last contract.

 

Mr. Witte presented a letter to the Kansas Department of Commerce & Housing regarding CDBG Grant 99-PF-013 (MCDS Office Facility), 2002 Fair Housing Activity.  The letter states what the County has done to comply with the Fair Housing Activity portion of the grant.  Commissioner Patrick made motion to have the Chairman sign the letter as presented.  Chairman Terry seconded.  All voted aye.

 

At 11:45 a.m. the Commissioners recessed and reconvened at 6:30 p.m. at Perkins Restaurant for the McPherson Area Solid Waste Utility Annual Meeting.  The Commissioners took no action during the Solid Waste Utility meeting.  At ……….p.m. Commissioner Patrick made a motion to adjourn.  Chairman Terry seconded.  All voted aye.

 

 

Commission minutes taken by Irene R. Goering.

 

 

                                                                                                                ______________________________________

                                                                                                                Harris G. Terry, Chairman

 

                                                                                                                ___ABSENT___________________________

                                                                                                                Don L. Schroeder, Vice-Chairman

____________________________________                        

ATTEST: County Clerk                                                                       ______________________________________

Susan R. Meng                                                                                     Duane J. Patrick, Commissioner