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BOARD OF McPHERSON COUNTY COMMISSIONERS

 

 

MARCH 15, 2005

REGULAR MEETING

10:00 A.M.

WORK SESSION

1:00 A.M.

 

ALL PRESENT

 

Two items were added to the agenda:  1) Non-Elected Personnel in the Public Works Department and 2) Non-Elected Personnel in the Appraiser’s Office.  Commissioner Patrick made a motion to approve the agenda as amended.  Commissioner Terry seconded.  All voted aye.

 

No one spoke during Public Input Session at 10:00 a.m.

 

Commissioner Terry made a motion to approve the minutes of March 8, 2005 as presented.  Commissioner Patrick seconded.  All voted aye.

 

Commissioner Patrick made a motion to approve the payroll of March 18, 2005 and the tax distribution.  Commissioner Terry seconded.  All voted aye.

 

Commissioner Terry made a motion to approve the adds and abates register of March 9, 2005.  Commissioner Patrick seconded.  All voted aye.

 

Mr. Witte presented a Personnel Change Notice (PCN) to hire Christine Goad as a Correctional Officer (12/A) in the Sheriff’s Department effective March 28, 2005.  Commissioner Terry made a motion to approve the PCN as presented.  Commissioner Patrick seconded.  All voted aye.

 

Dave Bohnenblust, Public Works Director, joined the meeting at 10:10 a.m. with the following agenda items:

G.  Presented a summary of right-of-way maintenance costs in response to complaints received after the County began putting signs in right-of-ways to deter farming of the right-of-ways.  The estimated annual cost for right of way signing is $2,100.  Farming in the right-of-ways has caused expenses of approximately $138,000 for ditch and culvert maintenance, $106,000 for shoulder and ditch reconstruction and $2,500 for seeding.  It was also pointed out that farming the right-of-ways is against State Statutes.

A.  Request to award the bid for a front-loading low bed trailer.  After discussion it was a consensus of the Commissioners to defer this agenda item until next week’s meeting.

B.  Request to award the bid for a 2005 ¾ ton 4x4 pickup.  Bids were received from two vendors; the low bid was from Wallace Chevrolet of McPherson at $23,480 outright price (no trade-in) for a 2005 Chevrolet CK25903. 

Commissioner Patrick made a motion to approve the bid from Wallace Chevrolet as presented, without trade-in, for $23,480.  Commissioner Terry seconded.  All voted aye.  The new pickup will replace a 1991 Chevrolet ¾ ton pickup, which will be sold by sealed bid by the County.

C.  Request to award the bid for a tandem axle dump truck with dump body and v-spreader.  Several bids were received, Mr. Bohnenblust recommended purchasing the Sterling LT8511 with a Henderson dump body for $100,247.00 from Kansas Truck.  After discussion, it was the consensus of the Commissioners to go with low bids that meet specs.  Commissioner Terry made a motion to accept the bid from Roberts Truck Center of Salina for a 2006 International 7400 with a Henderson dump body for $96,373.00 with trade of a 1994 Ford LNT9000.  Commissioner Patrick seconded.  All voted aye.

D.  Request to advertise to purchase an 84 Double Drum Vibratory Compactor.  Commissioner Patrick made a motion to advertise as requested.  Commissioner Terry seconded.  All voted aye.

E.  Request to award the contract for Project 2005-01 for reinforced concrete box culverts.  Bids were received from four vendors for seven reinforced concrete box culverts; low bid was from Turnkey, Inc. for $290,708.  Mr. Bohnenblust made a recommendation to award the bid for six of the bridges to Turnkey, Inc. in the amount of $241,614 plus 10% contingency.  Bridge #295040 would be eliminated from the 2005-01 project.  Commissioner Patrick made a motion to approve the bid from Turnkey, Inc. for 6 bridges in the amount of $241,614 plus 10% contingency.  Commissioner Terry seconded.  All voted aye.

Mr. Harry Hunsley, P.E. of Kirkham Michael Consulting Engineers introduced himself and spoke briefly with the Commissioners.

F.  Mr. Bohnenblust requested 10 minutes, from 10:55 to 11:05 a.m. in executive session, to include Mr. Witte, to discuss potential land acquisition.  Commissioner Terry made a motion to go into executive session as requested.  Commissioner Patrick seconded.  All voted aye.  The Commissioners returned to open session at 11:05 a.m.  No action was taken during executive session.  Mr. Bohnenblust requested 10 minutes, from 11:05 to 11:15 a.m., in executive session, to include Mr. Witte, to discuss non-elected personnel in the Public Works Department.  Commissioner Terry made a motion to go into executive session as requested.  Commissioner Patrick seconded.  All voted aye.  The Commissioners returned to open session at 11:15 a.m.  No action was taken during executive session.

 

Mr. Witte requested 15 minutes, from 11:18 to 11:33 a.m. in executive session to discuss non-elected personnel in the Appraiser’s Office.  Commissioner Terry made a motion to go into executive session with Mr. Witte, as requested.  Commissioner Patrick seconded.  All voted aye.  The Commissioners returned to open session at 11:33 a.m.  No action was taken during executive session.

 

Commissioner Terry made a motion to instruct Mr. Witte to advertise for the position of County Appraiser with an effective starting date of July 1, 2005.  Commissioner Patrick seconded.  All voted aye.

 

At 11:45 a.m. the Commissioners recessed and reconvened at 1:00 p.m. at the Bank of America Building for a work session with several department heads to discuss the grade/step positions for employees on Grade Level 6.  No action was taken during the work session.  At 2:55 p.m. Commissioner Patrick made a motion to adjourn.  Commissioner Terry seconded.  All voted aye.

 

Commission Minutes taken by Irene R. Goering.

 

 

Don L. Schroeder, Chairman

Duane J. Patrick, Vice-Chairman

Harris G. Terry, Commissioner

 

 

Attest:  County Clerk

Susan R. Meng