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BOARD OF McPHERSON COUNTY COMMISSIONERS

 

 

NOVEMBER 21 – 23, 2004

KANSAS ASSOC. of COUNTIES 29TH ANNUAL CONFERENCE

OVERLAND PARK, KS 

 

NOVEMBER 30, 2004

REGULAR MEETING

10:00 A.M.

BANK OF AMERICA BUILDING

McPHERSON COUNTY EXTENSION COUNCIL ANNUAL MEETING

6:30 P.M.

COUNTY EXTENSION OFFICE

 

DECEMBER 4, 2004

COUNTY EMPLOYEE CHRISTMAS PARTY

6:00 P.M.

HOLIDAY MANOR, McPHERSON

 

ALL PRESENT

 

The Commissioners attended the 29th Annual Kansas Association of Counties (KAC) Conference in Overland Park, Kansas on November 21st through 23rd.  No action was taken by the Board of McPherson County Commissioners during that time.  Because of the KAC Conference, no Commission meeting was held during the week of November 21st.

 

The Commissioners met November 30, 2004 for their regular weekly meeting at 10:00 a.m. in the Bank of America 5th Floor Commission Room. 

 

Commissioner Patrick made a motion to approve the agenda as presented.  Commissioner Schroeder seconded.  All voted aye.

 

During Public Input Session Commissioner Terry presented Commissioner Schroeder’s Leadership Academy completion award from the Kansas Association of Counties.

 

Commissioner Patrick made a motion to approve the minutes of November 16, 2004 as presented.  Commissioner Schroeder seconded.  All voted aye.

 

Commissioner Schroeder made a motion to approve the checks and claims.  Commissioner Patrick seconded.  All voted aye.

 

Mr. Harry Weelborg, Attorney for Water District #4 joined the meeting at 10:13 a.m. for a hearing for land expansion by the water district.  Mr. Weelborg stated that a petition was filed with the County Clerk, a notice of hearing was sent to adjoining landowners and a copy of the petition and notice of the time and place of the hearing was mailed to the Chief Engineer of the Division of Water Resource of the State Board of Agriculture of the State of Kansas by the County Clerk.  The areas to be added to the Water District are without an adequate water supply and are adjacent to the current boundaries of the Water District.  There was concern by the Commissioners that the hearing notice gave the location of the hearing as the County Courthouse rather than the Bank of America Building where the Commission meetings are held.  After a call to the County Counselor, Chairman Terry asked for comments from those in attendance, either for or against the land expansion and there were none.  Commissioner Patrick made a motion to approve the attachment of adjoining land to District #4 as requested.  Commissioner Schroeder seconded.  All voted aye.

Dick Beasley, Community Corrections Director, joined the meeting at 10:35 a.m. with the following agenda items:

A.   Presented a Personnel Change Notice (PCN) to hire Justin Myers as a Surveillance Officer (State 18/A) effective December 13, 2004.  Commissioner Schroeder made a motion to approve the PCN as presented.  Commissioner Patrick seconded.  All voted aye.

B.   Presented the Juvenile Justice Authority (JJA) FY06 Prevention and Intervention Block Grants Application.  The Community Corrections Advisory Board has approved the application.  Commissioner Patrick made a motion to approve the FY06 JJA Prevention and Intervention Block Grants Application as presented.  Commissioner Schroeder seconded.  All voted aye.

C.   Request approval of the FY05 JJA Unexpended Funds Adjusted Budget.  Total amount of unexpended funds is $10,800 and would be used for travel/subsistence ($8,300) and Communications ($2,500).  Commissioner Schroeder made a motion to approve the FY05 JJA Unexpended Funds Adjusted Budget as requested.  Commissioner Patrick seconded.  All voted aye.

 

Lorna Nelson, Old Mill and Museum Director and Mike Crowl, Old Mill and Museum Maintenance/Exhibit Prep. joined the meeting at 10:45 a.m. with two agenda items as follows:

A.   Request to purchase a carport to put over the log home on permanent display on the museum grounds.  The log home is deteriorating and several options have been looked at to protect it from further deterioration.  The cost, which includes cable and braces, would be $3,075 less the 10% down payment of $307.50.  The vendor, Coast to Coast Carports, Inc., has agreed to donate the down payment and the Mill has $600 in donations committed to the project.  Before attempting to collect more private donations, Ms. Nelson is asking for approval from the Commission to go ahead with the carport or suggestions for a different solution for the preservation of the log home.  After discussion, it was a consensus of the Commission to study the options and act on the request next week.

B.   Presented a contract addendum from Bruce McMillan Architects on the Smoky Valley Roller Mill Window renovation project.  The addendum raises the “not to exceed basic compensation amount” from $6,000 to $8,750.  The Kansas State Historical Society would be responsible for 80% ($2,200) of the increase and the County for 20% ($550.00).  Commissioner Patrick made a motion to have the Chairman sign the contract addendum as presented.  Commissioner Schroeder seconded.  All voted aye.

 

Susan Meng, County Clerk, joined the meeting at 11:05 a.m. and requested 15 minutes, from 11:05 to 11:20 a. m. in executive session to discuss non-elected personnel in her office, and to include Mr. Witte.  Commissioner Patrick made a motion to go into executive session as requested.  Commissioner Schroeder seconded.  All voted aye.  At 11:20 a.m. Commissioner Schroeder made a motion to extend executive session 10 minutes, from 11:20 to 11:30 a.m.  Commissioner Patrick seconded.  All voted aye.  At 11:30 a.m. Chairman Terry made a motion to extend executive session 5 minutes, from 11:30 to 11:35 a.m.  Commissioner Patrick seconded.  All voted aye.  The Commissioners returned to open session at 11:35 a.m.  No action was taken by the Commissioners during executive session.  Ms. Meng presented a Personnel Change Notice (PCN) to hire Toni Peteete as a Clerk (6/B) in the County Clerk’s Office, effective December 6, 2004.  Commissioner Patrick made a motion to approve the PCN at 6/B as presented.  Commissioner Schroeder seconded.  All voted aye.

 

Dave Bohnenblust, Public Works Director and Mustafa Sadeq, Public Works Project Engineer joined the meeting at 11:40 a.m. with the following agenda items:

A.   Mr. Sadeq presented a request to award the contract for the CR451 Rehabilitation Project, Bid Alternate #1, to Brown & Brown, Inc. of Salina in the amount of $298,422.35.  Brown & Brown was the only vendor to bid on Alternate #1.  Commissioner Schroeder made a motion to approve the bid from Brown & Brown as presented, with the understanding that funding is from the 2005 Budget.  Commissioner Patrick seconded.  All voted aye.

D.   Mr. Sadeq presented a request to award the bid for the CR451 Guardrail Installation at the reinforced box culvert to the low bidder, Whitewing Construction, Inc. of Newton, KS in the amount of $13,258.50.  Commissioner Schroeder made a motion to award the bid to Whitewing Construction, Inc. as requested, with the understanding that funding is from the 2005 Budget.  Commissioner Patrick seconded.  All voted aye.

B.   Mr. Bohnenblust Requested to extend the contract into 2005 for Forby Construction for concrete patching on CR 2043.  The cost would be $772,673.00.   Forby Construction has proposed lowering their rate by over 5% if they can patch the remaining 11 miles in 2005, the overall savings to the county by doing the remaining 11 miles in 2005 would be $59,164.50.  Forby’s bid for the portion of work done in 2004 was 38% lower than the other bids received.  Commissioner Schroeder made a motion to approve the contract extension as requested, to be funded from the 2005 Budget.  Commissioner Patrick seconded.  All voted aye.

C.   Mr. Bohnenblust requested approval of the 2005 Roadway and Bridge Program.  This is a plan only and individual contracts and purchases to achieve the plan would be approved individually as they come up.  Commissioner Patrick made a motion to approve the 2005 Roadway and Bridge Program as presented.  Commissioner Schroeder seconded.  All voted aye.

E.   Mr. Bohnenblust presented information summaries on 2004 reinforced concrete box culvert projects and asphalt plant maintenance.

 

Commissioner Patrick made a motion to approve the adds and abates and landfill.  Commissioner Schroeder seconded.  All voted aye.

 

Commissioner Schroeder made a motion to approve 50 MCKIDS contracts.  Commissioner Patrick seconded.  All voted aye.

 

The Commissioners recessed at 12:40 p.m. and Commissioners Terry and Patrick reconvened at the McPherson County Extension Council Annual Meeting at 6:30 p.m.  No action was taken by the Board of McPherson County Commissioners during the Extension Council meeting.  At 8:30 p.m. Commissioners Terry and Patrick recessed and the Commissioners reconvened at 6:00 p.m. on December 4, 2004 for the annual County Employee Christmas party at the Holiday Manor in McPherson.  No action was taken by the Commissioners during the Christmas party.  At 8:30 p.m. Commissioner Schroeder made a motion to adjourn.  Commissioner Patrick seconded.  All voted aye.

 

Commission Minutes taken by Irene R. Goering.

 

 

Harris G. Terry, Chairman

Don L. Schroeder, Vice-Chairman

Duane J. Patrick, Commissioner

 

 

Attest:  County Clerk

Susan R. Meng