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BOARD OF McPHERSON COUNTY COMMISSIONERS

 

 

 

MAY 25, 2004

REGULAR MEETING

10:00 A.M.

WORK SESSION

1:00 P.M.

ALL PRESENT

 

Commissioner Schroeder made a motion to approve the agenda as presented.  Commissioner Patrick seconded.  All voted aye.

 

No one spoke for Public Input at 10:00 a.m.

 

Commissioner Patrick made a motion to approve the minutes of May 11th, 12th and 14th, 2004 as corrected.  Commissioner Schroeder seconded.  Commissioners Patrick and Schroeder voted aye.  Since he was absent from the May 11th meeting, Commissioner Terry abstained.

 

Commissioner Patrick made a motion to approve the minutes of May 18, 2004 as presented.  Commissioner Schroeder seconded.  All voted aye.

 

Commissioner Patrick made a motion to approve the checks and claims and payroll.  Commissioner Schroeder seconded.  All voted aye.

 

Fern Hess, Health Department Director, joined the meeting at 10:10 a.m. with the following agenda items:

A.  Request to write off the bad debt list for the period of March 1, 2003 to March 31, 2004 as uncollectable.  Total amount of the bad debt list is $3,364.73.  Commissioner Patrick made a motion to approve the bad debt write-off in the amount of $3,364.73 as requested.  Commissioner Schroeder seconded.  All voted aye.

B.  Request approval of contracts for professional services provided by the physicians and physician’s assistant.  The only difference from last year’s contracts is that the physician’s assistant contract reflects a 3% hourly rate increase.  Commissioner Schroeder made a motion to approve the contracts for two physicians and one physician’s assistant as presented.  Commissioner Patrick seconded.  All voted aye.

 

Commissioner Schroeder made a motion to approve the adds and abates.  Commissioner Patrick seconded.  All voted aye.

 

Dick Beasley, Community Corrections Director, joined the meeting at 10:30 a.m. with the following agenda items:

A.  Presented the FY05 JJA Core Program Budget

B.  Presented the FY05 JABG Teen Court Grant

C.  Presented the FY05 Title II Grant Application

D.  Presented Line Item Changes on the FYO4 KDOC and JJA Budgets

E.  JJA Agreement on Conditions of Grant

Commissioner Schroeder made a motion to approve the various FY05 budgets and/or agreements and line item changes.  Commissioner Patrick seconded.  All voted aye.

F.  Presented a Personnel Change Notice (PCN) to hire Eric Hiatt as a Surveillance Officer (18/B State), effective June 2004.  Commissioner Schroeder made a motion to approve the PCN as presented.  Commissioner Patrick seconded.  All voted aye.

 

Mr. Witte presented the Annual Return/Report of Employee Benefit Plan, Form 5500 for the County Employee Cafeteria Plan.  Commissioner Patrick made a motion to have the Chairman sign the Form 5500 as presented.  Commissioner Schroeder seconded.  All voted aye.

 

 

There was discussion on the proposed revised Tax Exemption Policy.  The Policy will be review by the County Counselor and returned to the Commission Agenda for action at the June 8th Commission Meeting. 

 

Jana McKinney and Leanne Kilmer joined the meeting at 11:08 a.m. as representatives of the newly formed McPherson County Child Safety Organization (the organization was formally organized in December of 2003).  They explained the purposes of the organization and stated that one of their priorities is to promote child passenger safety, specifically child car seat safety.

 

At 11:15 a.m. Dan Schrag, Noxious Weeds Supervisor, joined the meeting to request signature on the Annual Noxious Weed Management Plan for 2005.  Commissioner Schroeder made a motion to sign the 2005 Annual Noxious Weed Management Plan as presented.  Commissioner Patrick seconded.  All voted aye.

 

Dave Bohnenblust, Public Works Director, joined the meeting at 11:27 a.m. with the following agenda items:

A.  Request to award bids for the traffic paint-striping project.  Bids were received from 3 vendors, Mr. Bohnenblust recommended awarding the bid for 3,575 gallons of white striping paint to Fastenal (McPherson Store) at a price of $7.5928 per gallon for a total of $27,144.26; award the bid for 2,035 gallons of yellow striping paint to Fastenal at a price of $8.3851 per gallon for a total of $17,063.78 and award the bid for 8,150 pounds of glass beads from PMSI at a price of $.28 per pound for a total of $2,282.00.  Commissioner Patrick made a motion to award the bid to the low bidders, as recommended by Mr. Bohnenblust.  Commissioner Schroeder seconded.  All voted aye.

B.  Request to award bids for a 3.5 Wheel Loader.  Bids were received from 5 vendors, Mr. Bohnenblust recommended the bid from Foley Tractor Co. for a used (13 hrs.) 2004 Caterpillar 938G2 for $155,000 with a $80,000 buyback option.  The County will receive $93,950 for the trade in 1999 Caterpillar, which was purchased in 1999 with a guaranteed buy back option.  Commissioner Patrick made a motion to award the bid for a 3.5 Wheel Loader from Foley Tractor for a 2004 938G2 Caterpillar as recommended by Mr. Bohnenblust.  Commissioner Schroeder seconded.  All voted aye.

C.  Request signature on the KDOT Agreement for McPherson County to continue the State Underwater Bridge Inspection Program.  The bridge to be inspected will be replaced in 1 to 2 years and the inspections are conducted on a 5-year basis.  However, not having the bridge inspected at this time could jeopardize federal funding on other projects. Commissioner Patrick made a motion to have the Chairman sign the agreement as presented.  Commissioner Schroeder seconded.  All voted aye.

 

At 11:48 Commissioner Patrick made a motion to go into executive session for 10 minutes, from 11:48 to 11:58 a.m. to discuss possible land acquisition and to include Mr. Witte.  Commissioner Schroeder seconded.  All voted aye.  The Commissioners returned to open session at 11:58 a.m.  No action was taken during executive session. 

 

There was discussion on the proposed Inherently Dangerous Animal policy.  The proposed policy will be returned to the agenda at a later date, after the County Counselor has reviewed it.

 

There was discussion on the mileage reimbursement rate.  The County is currently paying 34.5 cents per mile for using personal vehicles for County business.  The IRS rate increased to 37.5 cents per mile as of January 1, 2004.  Commissioner Patrick made a motion to raise the County’s mileage reimbursement to 37.5 cents per mile as of June 1, 2004.  Commissioner Schroeder seconded.  All voted aye.

 

The Commissioners recessed at 12:15 p.m. and reconvened at 1:00 p.m. for a work session.  No action was taken during the work session.  At 3:20 p.m. Commissioner Patrick made a motion to adjourn.  Commissioner Schroeder seconded.  All voted aye.

 

 

Commission Minutes taken by Irene R. Goering.

 

Harris G. Terry, Chairman

Don L. Schroeder, Vice-Chairman

Duane J. Patrick, Commissioner

 

 

Attest:  County Clerk

Susan R. Meng