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BOARD OF McPHERSON COUNTY COMMISSIONERS

 

 

FEBRUARY 10, 2004

KAC GOVERNMENT DAY - TOPEKA, KS

ALL DAY

FEBRUARY 17, 2004

REGULAR MEETING

10:00 A.M.

WORK SESSION WITH PUBLIC WORKS at PUBLIC WORKS

1:00 P.M.

 

ALL PRESENT

 

The Commissioners and Mr. Witte attended the annual Kansas Association of Counties (KAC) County Government Day in Topeka.  During that time Commissioner Schroeder made a motion to approve the checks and claims register.  Commissioner Patrick seconded.  All voted aye. At 4:00 p.m. Commissioner Patrick made a motion to adjourn.  Commissioner Schroeder seconded.  All voted aye.

 

The Commissioners met at 10:00 a.m. on February 17, 2004 at the Bank of America Building for their weekly meeting.  Mr. Witte requested one item be added to the agenda: “Request Signature on Budget Amendment Certificate”.  Commissioner Patrick made a motion to the agenda as amended.  Commissioner Schroeder seconded.  All voted aye.

 

No one spoke for Public Input Session at 10:00 a.m.

 

Commissioner Schroeder made a motion to approve the minutes of February 3, 2004 as corrected.  Commissioners Patrick seconded.  All voted aye.

 

Commissioner Patrick made a motion to approve the payroll register.  Commissioner Schroeder seconded.  All voted aye.

 

Commissioner Patrick made a motion to approve the adds and abates register of February 13, 2004, excluding the refunds for Central Kansas Conservancy.  Commissioner Schroeder seconded.  All voted aye.

 

Chairman Terry made a motion to approve the tax refunds to Central Kansas Conservancy (CKC) because of the ruling made by the Board of Tax Appeals.  Commissioner Schroeder seconded.  Chairman Terry voted aye.  Commissioner Schroeder voted aye.  Commissioner Patrick voted nay.

 

At 10:15 a.m. the McPherson Township Board Members, Jeff Johnson, Mary Ann Musselwhite and Candace Lundburg, joined the meeting to present the Board of Commissioners with a check for $30,000.  The McPherson Township Board had agreed to contribute that amount toward the South Centennial Street Project with the understanding that the County would take over all maintenance and improvements to that portion of the road not annexed by the City of McPherson.

 

Mr. Dan Schrag, Noxious Weeds Director, joined the meeting at 10:25 a.m. with two agenda items:

A.   Request Signature on the Annual Noxious Weed Eradication Progress Report.  Commissioner Patrick made a motion to sign the Annual Noxious Weed Eradication Progress Report as presented.  Commissioner Schroeder seconded.  All voted aye.

B.   Request to Purchase Chemicals for the 2004 spraying season.  Bids were received from Quality Feed and Farm Kan, both are local vendors.  Mr. Schrag recommended awarding the bids to the lowest bidder that met the requested specifications for each of the chemicals as follows:  2,4-D Amine (ones and 30 gal. drums), and Oust XP to Quality Feed; and 2,4-D Amine (2x2.5), Tordon 22K (ones), Tordon 22K (2x2.5), Clarity (ones), Remedy (ones) and Escort XP (8 oz. bottles) to Farm Kan.  Commissioner Patrick made a motion to approve the purchase of chemicals to the low bidders as presented.  Commissioner Schroeder seconded.  All voted aye.

 

Sheriff Larry Powell joined the meeting at 10:50 a.m. to open bids for two patrol vehicles.  Bids were received from Lacy Motors, Midway Motors and Wallace Chevrolet, all of McPherson.  The low bids came from Lacy Motors for a Crown Victoria for $18,404 with trade and an Explorer XLS for $18,487 with trade.  Sheriff Powell will verify that the bids meet the requirements set by the Sheriff’s Department.  Commissioner Patrick made a motion to approve the bids from Lacy Motors subject to Sheriff Powell’s approval.  Commissioner Schroeder seconded.  All voted aye.

 

Commissioner Schroeder made a motion to approve the (2) MCKIDS contracts.  Commissioner Patrick seconded.  All voted aye.

 

Mr. Witte presented a Personnel Change Notice (PCN) for end of probation (from 12/B to 12/C) effective February 15, 2004 for Amy Martens, Administrative Secretary in the Emergency Management/Communications Department.  Commissioner Schroeder made a motion to have the Chairman sign the PCN as presented.  Commissioner Patrick seconded.  All voted aye.

 

Mr. Witte presented a form required by the State to be signed by the Commissioners and County Clerk certifying the 2003 Budget Amendment.  Commissioner Patrick made a motion to sign the certificate as presented.  Commissioner Schroeder seconded.  All voted aye.

 

Mr. Bill Ridge, General Manager of the McPherson Area Solid Waste Utility (MASWU) joined the meeting at 11:08 a.m. to request that the County refund the outstanding general obligation bonds for the MASWU transfer station debt.  Ms. Pat Hinojos of Stifel, Nicolaus and Co., Inc., was also present and told the commissioners that by refunding now while interest rates are low could save an average of $10,000 per year in interest.  Commissioner Schroeder made a motion to have Ms. Hinojos of Stifel, Nicholaus and Co., Inc. proceed with exploring bond refunding.  Commissioner Patrick seconded.  All voted aye.

 

Dave Bohnenblust, Public Works Director, joined the meeting at 11:25 a.m. with the following agenda items:

A.   Presented Resolution 04-02, “A Resolution Establishing the Speed Limit on a Section of South Centennial (CR 6504) Between CR 1073 and US 56 in McPherson Township”.  The Public Works Department has studied this section of road and recommends posting the 35 mph speed limit.  Commissioner Patrick made a motion to approve Resolution 04-02 as presented.  Commissioner Schroeder seconded.  Chairman Terry voted aye.  Commissioner Schroeder voted aye.  Commissioner Patrick voted aye.

B.   Request approval to purchase 4 precast box culverts.  Three will be for use now and one will be put in inventory for future use as needed.  Commissioner Patrick made a motion to approve the purchase of 4 precast box culverts as requested.  Commissioner Schroeder seconded.  All voted aye.

C.   Request to amend the 2003 Hot-In-Place Re-paving Contract for 2004.  The 2003 contract was awarded to Cutler Re-paving and because of weather they were unable to complete the project in 2003.  Cutler has agreed to complete the 5-mile 2003 project and to do the 6-mile 2004 project at five cents under the 2003 rate.  Commissioner Schroeder made a motion to approve the request to amend and submit the Hot-In-Place Re-paving Contract as presented.  Commissioner Patrick seconded.  All voted aye.

D.   Request to purchase three personal computers.  One computer would replace the director’s computer, one would go to the Road Superintendent and the third would be used to run the Road & Bridge Design Program.  Approximate cost for the computers, (one PC and two laptops) is $4,200.00.  This is a 2004 budgeted item.  Commissioner Schroeder made a motion to approve the request to purchase three computers as presented.  Commissioner Patrick seconded.  All voted aye.

 

Brenda Becker, County Treasurer, joined the meeting at 11:50 a.m. and requested 10 minutes in executive session, from 11:50 to 12:00 noon, to discuss non-elected personnel, and to include Mr. Witte.  Commissioner Schroeder made a motion to go into executive session as requested.  Commissioner Patrick seconded.  All voted aye.  The Commissioners returned to open session at 12:00 p.m.  No action was taken during executive session.  Ms. Becker asked that the Commissioners look at a pay scale raise for the Treasurer and MVL Departments, raising existing positions from three to five grades.  No action was taken on the proposal, the Commissioners explained that the existing step and grade chart was designed to place similar positions on the same Grade, with Step adjustments based on years of service in that position, and adjusting one department impacts other positions and departments also.  Commissioner Terry challenged Ms. Becker to meet with other department heads and work on a chart equal for all departments and present it to the Commission.

 

At 12:40 p.m. the Commissioners recessed and reconvened at 1:30 p.m. at Public Works for a work session with the Public Works Director.  No action was taken during the work session.  At 4:20 p.m. Commissioner Schroeder left.  At 5:05 p.m. Commissioner Patrick made a motion to adjourn.  Chairman Terry seconded.  All voted aye.

 

Commission Minutes taken by Irene R. Goering.

 

 

Harris G. Terry, Chairman

Don L. Schroeder, Vice-Chairman

Duane J. Patrick, Commissioner

 

 

Attest:  County Clerk

Susan R. Meng