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BOARD OF McPHERSON COUNTY COMMISSIONERS 

  

NOVEMBER 25 2003
REGULAR MEETING
10:00 A.M.
CHAIRMAN TERRY PRESENT
COMMISSIONER SCHROEDER PRESENT

Commissioner Schroeder made a motion to approve the agenda as presented.  Chairman Terry seconded.  All voted aye.

There was no public input.

 Marvin Peters, MIDC Executive Director joined the meeting at 10:05 a.m. to discuss Resolution 95-6, the County’s Tax Exemption Policy.  In 1995 the policy/Resolution was written to meet the State’s “but for” clause which required “no exemption be granted for buildings or building additions for which a building permit has been applied for or construction commenced prior to the date the business submits a full and complete application requesting said exemption.”  This clause is no longer required by the State and Mr. Peters stressed that it is becoming more and more difficult to comply with.  He is requesting that the clause be waived until the Commissioners review and revise the policy as written in Resolution 95-6.  Chairman Terry and Commissioner Schroeder stated they were OK with a “Gentleman’s Agreement” with MIDC until the policy is revised

 Dick Beasley, Community Corrections Director, joined the meeting at 10:20 a.m. with two agenda items as follows:
A.            Request signature on the Revised FY2004 Carryover Reimbursement Plan Budget Summary for FY2003.  Chairman Terry made a motion to sign the Revised FY2004 Carryover Reimbursement Plan Budget Summary for FY2003 as presented.  Commissioner Schroeder seconded.  All voted aye.
B.            Request signatures on the FY2005 Prevention and Intervention Block Grant applications in the amount of $92,936.  Chairman Terry made a motion to sign the FY2005 prevention and Intervention Block Grant application as presented.  Commissioner Schroeder seconded.  All voted aye.

Lorna Nelson, Old Mill Museum Director, joined the meeting at 10:25 a.m. with an update on the Improvements to the Smoky Valley Roller Mill as follows:
A.            Mr. Robert Metzker of Metzker Restorations was awarded the bid but has been unable to hire a general contractor to fulfill all requirements of the contract, therefore he has withdrawn his bid.  Ms. Nelson has recommended his bid bond in the amount of $2,442 be returned to him.  Commissioner Schroeder made a motion to return Metzker Restorations’ bid bond as recommended.  Chairman Terry seconded.  All voted aye.
B.            The Kansas Historical Society has indicated that, because of the limited success of the original bidding process, it would be acceptable to negotiate with a bondable general contractor who would perform the work for approximately the same cost as Metzker Restorations.  BHS Construction, Inc. of Manhattan, KS has shown interest in the project so Ms. Nelson suggested requesting a bid from them.  It was a consensus of the Commissioners to have Ms. Nelson request a bid from BHS Construction, Inc.

Chairman Terry made a motion to approve the checks and claims and payroll.  Commissioner Schroeder seconded.  All voted aye.

Commissioner Schroeder made a motion to approve the adds and abates and landfill register of November 21, 2003.  Chairman Terry seconded.  All voted aye.

Mr. Witte presented the 2004 Agreements for signature as follows: 
  McPherson County Council on Aging, Inc.    Sum not to exceed $193,500.00 (annually)
  McPherson Family Life Center, Inc.                  Sum not to exceed $  10,800.00 (annually)
  Prairie View, Inc.                                                   Sum not to exceed $139,500.00 (annually)
  Memorial Hospital, Inc. (Substance Abuse)    Sum not to exceed $    3,000.00 (annually)
  District Court 10 Member Indigent Defense Panel – monthly sum of $626.58 per panel member Commissioner Schroeder made a motion to sign the 2004 Annual Agreements as presented.  Chairman Terry seconded.  All voted aye.

 Mr. Witte presented a “Notice to Township Clerk – Cereal Malt Beverage License” renewal form for signature for McPherson Township.  Commissioner Terry made a motion to sign the renewal form notice as presented.  Commissioner Schroeder seconded.  All voted aye.

 Mr. Witte presented a Base Bid from Mid-Continental Restoration Co., Inc. for maintenance of control joints and metal joints on the bank building for $9,935, Alternate No. 1 for glass to metal joints at the perimeter of glass windowpanes for $28,356 and Alternate No. 2 for work on the concrete panel joints on the parking garage for $2,758.  Mr. Witte recommended accepting the base bid and Alternate No. 2 at this time.  Commissioner Schroeder made a motion to approve the Base Bid and Alternate #2 with Mid-Continental Restoration Co., Inc.  Chairman Terry seconded.  All voted aye.  Funds are available from the rent revenues.

 Dave Bohnenblust, Public Works Director, joined the meeting at 10:50 a.m. with two requests as follows:
A.            Request to advertise for bids for aggregate materials for 2004.  Chairman Terry made a motion to approve the request as presented.  Commissioner Schroeder seconded.  All voted aye.
B.            Request to purchase Carsonite Road Markers.  Welborn Sales of Salina is the only vendor to bid and their bid was for $7,855 for 500 markers.  Commissioner Schroeder made a motion to approve the bid from Welborn Sales as presented.  Chairman Terry seconded.  All voted aye.

Fern Hess, Health Department Director, joined the meeting at 11:05 a.m. to request approval on Bio-terrorism Preparedness and Response Contracts as follows:
A.            The regional contract through the Central Kansas Region for Public Health Emergency Preparedness (CKRPHEP) for Bioterrorism Preparedness and Response and Communicable Disease Surveillance Follow-up is made up of local health departments from Pawnee, Barton, Stafford, Rice, Saline and McPherson Counties and is under the direction of the KDHE Bureau of Epidemiology and Disease Prevention, Bioterrorism Division.  Reno County was previously the fiscal agent but they have become a part of another group and Pawnee County has been appointed as fiscal agent for the regional group, therefore a new agreement is needed.  The regional group received a grant of $69,797 from KDHE for the fiscal year beginning September 1, 2003.  Chairman Terry made a motion to approve the agreement as presented.  Commissioner Schroeder seconded.  All voted aye.
B.            Request approval for participation in the Local Bioterrorism Preparedness and Response Program contract through KDHE for the fiscal year September 1, 2003 thru August 31, 2004 in the amount of $53,769.00.  Commissioner Schroeder made a motion to sign the contract as presented.  Chairman Terry seconded.  All voted aye.

At 11:55 a.m. Commissioner Terry made a motion to adjourn.  Commissioner Schroeder seconded.  All voted aye.

Commission Minutes taken by Irene R. Goering.

Harris G. Terry, Chairman
Don L. Schroeder, Vice-Chairman
Duane J. Patrick, Commissioner

Attest:  County Clerk

Susan R. Meng