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BOARD OF McPHERSON COUNTY COMMISSIONERS

 

 

OCTOBER 13, 2003

EXECUTIVE SESSION

1:30 P.M.

 

OCTOBER 14, 2003

EXECUTIVE SESSION

9:30 A.M.

REGULAR MEETING

10:00 A.M.

MEET WITH PUBLIC WORKS

1:00 P.M.

 

ALL PRESENT

 

The Commissioners and Mr. Witte met in executive session on October 13, 2003 at 1:30 p.m. to interview a candidate for the Public Works Director position.  No action was taken during executive session.  At 3:10 p.m. the Commissioners recessed.  On October 14th at 9:30 a.m. the Chairman called a special meeting in the County Administrators Office.  Commissioner Schroeder made a motion to meet in executive session to discuss non-elected personnel in the Public Works Department for 25 minutes, from 9:30 to 9:55 a.m. and to include Mr. Witte.  Commissioner Patrick seconded.  All voted aye.  No action was taken during executive session and at 9:55 a.m. the Commissioners recessed and reconvened at 10:00 a.m. in the Commission Room for their regular weekly meeting.

 

Commissioner Patrick made a motion to approve the agenda as presented.  Commissioner Schroeder seconded.  All voted aye.

 

There was no public input.

 

Commissioner Schroeder made a motion to approve the minutes of October 7, 2003 as presented.  Commissioner Patrick seconded.  All voted aye.

 

Commissioner Schroeder made a motion to approve the checks and claims and the payroll.  Commissioner Patrick seconded.  All voted aye.

 

Gerry Bley, Public Works Design Engineer and Richard Nelson, Public Works Road and Bridge Supervisor, joined the meeting at 10:15 a.m. to update the Commissioners on various Public Works Projects.  He also presented contract documents from Whitewing Construction for the Old 81 Highway Guard Fence Project.  The Commissioners approved the bid from Whitewing at a previous meeting so the Commissioners signed the contract as presented. 

 

Mr. Bley discussed completion dates and costs on the following projects:  Concrete Box Culverts, estimated completion date of November 15, 2003; South Centennial Project, estimated completion date of November 17, 2003; Concrete Vehicle Pad West of Public Works Shop, estimated completion date of November 15, 2003; West Marquette Bridge Replacement, estimated completion date of August, 2004; and Office Work Stations, deferred until 2004.  Mr. Nelson reported on the Arrowhead Road Reconstruction, estimated completion date of October 24, 2003; Old 81 Hwy. Guard Fence, estimated completion date of November 14, 2003; Asphalt Plant Scalper, estimated completion date of February 15, 2004; Cutler Repaving Project, estimated completion date of May 15, 2004 and the new dump truck, expected to be ready October 21, 2003.

 

At 10:28 a.m. Commissioner Patrick made a motion to go into executive session for 5 minutes, from 10:28 to 10:33 a.m., to discuss non-elected personnel in the Public Works Department and to include Mr. Bley, Mr. Nelson and Mr. Witte.  Commissioner Schroeder seconded.  All voted aye.  The Commissioners returned to open session at 10:33 a.m.  No action was taken during executive session.

 

Dillard Webster, Emergency Management/Communications (EMC) Director, joined the meeting at 10:33 a.m. to update the Commissioners on various activities and projects in the EMC Department as follows:

1.  Discussed the September 15th tractor/trailer rollover incident on I-135.

2.  Discussed flooding problems during the heavy rains received in McPherson County on October 8th.

3.  Discussed improvements to the 911 Emergency Communications system.  The upgrade of the dispatch center and the addition of a five-channel trunked radio system in the northern part of the county is currently in progress.  Mr. Webster is in the planning stage of upgrading the 911 hardware and software as it relates to locating 911 calls coming in on cellular phones.  He estimated 40 to 50% of all 911 calls are made from cellular phones.

4.  Stated that he has applied for the Department of Justice Grant and feels there is a good chance of getting it again this year.  Last year the EMC Department received $46,000 through this grant. 

5.  Reported that he has been asked to take part in a committee called Mutual Aid Conway (MAC), which is made up of eight companies/entities that have an interest in the Conway Underground Storage area.

6.  Requested signature on the Kansas Emergency Management 2003 Cooperative Agreement Program Submission.  This is an application for participation in the Federal Emergency Management Agency State and Local Assistance (SLA) Program for the Federal Fiscal Year 2003 (October 1, 2002 through September 30, 2003).  Commissioner Patrick made a motion to have the Chairman sign the agreement as presented.  Commissioner Schroeder seconded.  All voted aye.

 

Commissioner Schroeder made a motion to approve the abates register of October 10, 2003.  Commissioner Patrick seconded.  All voted aye.

 

At 11:30 a.m. the Commissioners recessed and reconvened at 1:00 p.m. at the Public Works Department where they met for a work session/road tour with Public Works personnel.  No action was taken during the work session/road tour.  At 3:00 p.m. Commissioner Schroeder left the meeting and at 3:55 p.m. Chairman Terry made a motion to adjourn.  Commissioner Patrick seconded.  All voted aye.

 

 

Commission Minutes taken by Irene R. Goering.

 

Harris G. Terry, Chairman

Don L. Schroeder, Vice-Chairman

Duane J. Patrick, Commissioner

 

 

Attest:  County Clerk

Susan R. Meng