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BOARD OF McPHERSON COUNTY COMMISSIONERS

 

 

AUGUST 26, 2003

10:00 A.M.

REGULAR MEETING

ALL PRESENT

 

Commissioner Schroeder made a motion to approve the agenda as presented.  Commissioner Patrick seconded.  All voted aye.

 

Mr. John Buster of McPherson, spoke to the Commissioners during Public Input Session at 10:00 a.m. about a dog kennel at 1709 Mohawk Road.  The kennel owner was granted a conditional use permit in 1997 to operate a dog kennel in the A-1 Agricultural Zoning District with one of the conditions being “the total number of breeding female, or bitch, dogs maintained on the premises are to be no more than four”.  He stated that there have been as many as 82 dogs plus two litters on the way.  The kennel is in a residential area and the noise is also heard at a church located in the vicinity.   The Commissioners asked Mr. Witte to contact Chad Bahr, Planning & Zoning Administrator, and have him look into the problem.

 

Mr. Dean Ediger, Hutchinson, KS also spoke to the Commissioners during Public Input Session.   Mr. Ediger owns farm ground near Inman and the only way to get to the land is via a plank bridge.  The planking needs to be replaced and the former owner told Mr. Ediger that the County would maintain the bridge.  The bridge is 1/8 of a mile from a public road.  Chairman Terry told Mr. Ediger that the Commissioners would check with Public Works but at this point it doesn’t appear to be the County’s responsibility since the County doesn’t maintain private bridges.

 

Dick Beasley, Community Corrections Director, joined the meeting at 10:15 a.m. with the following agenda items:

A.   Request signature on the following Prevention Award Contracts: Intervention/Graduated Sanctions for $37,439; Big Brothers Big Sisters of McPherson County for $5,000; Big Brothers Big Sisters of Harvey County for 7,500 and Early Childhood Intervention for $12,500.  Commissioner Patrick made a motion to sign the Prevention Award Contracts as presented.  Commissioner Schroeder seconded.  All voted aye.

B.   Request approval of the Alternative Drug Sentencing Policy Supervision and Treatment Funds, FY2004 Plan.  The total for supervision services is $31,569.18 and the total for treatment is $80,536.85.  The plan serves Harvey and McPherson counties and has been approved by the Community Corrections Advisory Board and the Harvey County Commission.  Commissioner Schroeder made a motion to approve the Alternative Drug Sentencing Policy Supervision and Treatment Funds, FY2004 Plan as presented.  Commissioner Patrick seconded.  All voted aye.

C.   Request approval of the FY2004 Carryover Reimbursement Plan Budget Summary.  Mr. Beasley plans to use the funds to begin a program for job development, employment seminars, monitoring, etc. to be tied in with the SB123 (see agenda item B).  Commissioner Patrick made a motion to sign the FY2004 Carryover Reimbursement Plan Budget Summary as presented.  Commissioner Schroeder seconded.  All voted aye.

 

A public hearing on the proposed 2004 McPherson County Budget was held at 10:30 a.m.  The Budget Notice of Hearing was published as required.  Bruce Thiessen of Inman asked what effect the removal the independent living units from the tax rolls had on the mill levy. Mr. Witte explained that those figures were previously reported to the Commissioners and press, but he didn’t have them available at the hearing.  Mr. O.D. Schmidt of McPherson asked, in light of all the State cuts and hearing of some counties in Kansas having budget cuts, when is McPherson County going to “bite the bullet”.  Chairman Terry told him some department budgets have been cut.  After discussion, Commissioner Schroeder made a motion to approve the 2004 Budget as presented.  Commissioner Patrick seconded.  All voted aye.  Commissioner Patrick made a motion to approve Resolution 03-23, “A Resolution expressing the property taxation policy of the County Commissioners with respect to financing the 2004 annual budget”.  Commissioner Schroeder seconded.  Chairman Terry voted aye.  Commissioner Schroeder voted aye.  Commissioner Patrick voted aye.  Commissioner Patrick made a motion to have the Chairman sign the McPherson Soil Conservation budget appropriation for 2004 in the amount of $22,500 and the McPherson County Extension Council budget appropriation for 2004 in the amount of $196,560.  Commissioner Schroeder seconded.  All voted aye.

 

Gerry Bley, Public Works Design Engineer, and Richard Nelson, Road & Bridge Superintendent joined the meeting at 11:05 a.m. with the following agenda items:

A.            Request to bid a project to replace some guard fence on County Road 1961 between Rainbow and Pioneer.  This section of road carries more traffic than any other county road.  The project involves 1900 linear feet of guard fence and 16 end sections at an estimated cost of $40,000 to $70,000.  Commissioner Patrick made a motion to approve the request to advertise for bids as presented.  Commissioner Schroeder seconded.  All voted aye.

B.            Request signature on the paperwork for KDOT to certify real property acquisition and that utility adjustments are made or will be made before construction begins on Project 59C-3510-01, the bridge west of Marquette.  Commissioner Patrick made a motion to sign the KDOT paperwork as presented.  Commissioner Schroeder seconded.  All voted aye.

C.            Request signature on the contracts for the CR 6405 (Centennial Road) reconstruction project, from Ave. A north approximately 1600 feet.  Bids were received earlier and the project was awarded to the low bidder, APAC Kansas Inc, Shears Division of Salina for $117,983.55.  The paperwork has been returned by APAC Kansas Inc. and requires Commission signatures.  Approximately $50,000 of the project cost will come from adjoining landowners and other sources.  Commissioner Schroeder made a motion sign the contracts for the project as presented.  Commissioner Patrick seconded.  All voted aye.

D.            Request to purchase 8 to 10,000 tons of asphalt millings from Ritchie Paving at I-135 & Pawnee.  Ritchie has offered the millings to the County for $3 per ton.  Commissioner Patrick made a motion to approve the request as presented.  Commissioner Schroeder seconded.  All voted aye.

E.             Request to allow Kevin Desbien to attend the Western Snow Conference in Greeley Colorado September 23rd through the 25th.  Mr. Desbien, a Public Works Mechanic, won first place in the High Loader competition in the Equipment Roadeo in Wichita and, as a result, has the honor of competing in the regional event in Greeley.  APWA will pay his $200 registration fee and the approximate cost to the County would be $400 for mileage, $170 for meals and $25 for the entry fee.  Commissioner Schroeder made a motion to approve the request as presented.  Commissioner Patrick seconded.  All voted aye.

 

Mr. Nelson told the Commissioners that he had talked to the Reno County Public Works Department and has worked out a possible loan trade-off between the two Public Works Departments whereby McPherson County would use Reno County’s seeder and hay spreader and Reno County would use McPherson County’s Laydown Machine.  Reno County would be willing to pay the wages of a McPherson County Public Works Machine Operator to run the Laydown machine since they don’t have an operator experienced in running such a machine.  Reno County may also be interested in purchasing the Laydown machine.  It was the consensus of the Commission to have Mr. Nelson proceed with the loan trade-off.

 

Bill Ridge, General Manager of the McPherson Area Solid Waste Utility, joined the meeting at 11:35 a.m. to discuss the Utility’s Landfill Permit No. 126 and the McPherson County Household Hazardous Waste Permit No. 645. The Bureau of Waste Management has contacted Mr. Ridge about the permits.  Mr. Ridge has written a letter to the Bureau of Waste Management explaining the “Site Lease” between McPherson County and MASWU (which states that the County owns the land and MASWU owns buildings, contents, and equipment,) along with the Installment Sale Agreement, which verifies that the Landfill permit now covers MASWU but the Household Hazardous Waste Permit is not covered by the Site Lease.  The Commissioners asked Mr. Ridge to have the County Counselor review the Site Lease prior to Commission action.  The permits were originally issued in the County’s name and at some later date the State issued the permits in the Utility’s name.  Permits should be issued in the property owners name.

 

Dillard Webster, Emergency Management/Communications Director, joined the meeting at 11:45 with a resolution for a countywide burn ban.  Commissioner Schroeder made a motion to approve Resolution 03-24 “A Resolution and Proclamation Designating a State of Local Disaster for McPherson County, Kansas.”  The burn ban will be in effect until rescinded by the Board of County Commissioners and covers the entire county.  Commissioner Patrick seconded.  Chairman Terry voted aye.  Commissioner Schroeder voted aye.  Commissioner Patrick voted aye.

 

Commissioner Patrick made a motion to approve the minutes of August 19, 2003 as corrected.  Commissioner Schroeder seconded.  All voted aye.

 

Commissioner Schroeder made a motion to approve the adds and abates register of August 22, 2003.  Commissioner Patrick seconded.  All voted aye.

 

Mr. Witte presented two Personnel Change Notices (PCN’s) for the Sheriff’s Department, one to promote Jeffrey Collins from Correctional Officer (12/C) to Court Security Officer (13/C), effective August 31, 2003 and one to hire Richard Langdon as a Correctional Officer (12/A), effective September 1, 2003.  Mr. Collins will be filling a vacancy left by a retiring officer and Mr. Langdon will be filling Mr. Collin’s position.  Commissioner Schroeder made a motion to approve both PCN’s as presented.  Commissioner Patrick seconded.  All voted aye.

 

Mr. Witte presented Resolution 03-25, a Resolution for road vacation in the town of Roxbury to replace the original Resolution 02-16.  Commissioner Schroeder made a motion to rescind Resolution 02-16.  Commissioner Patrick seconded.  Chairman Terry voted aye.  Commissioner Schroeder voted aye.  Commissioner Patrick voted aye.  Commissioner Schroeder made a motion to replace Resolution 02-16 with Resolution 03-25.  Commissioner Patrick seconded.  Chairman Terry voted aye.  Commissioner Schroeder voted aye.  Commissioner Patrick voted aye.

 

At 12:30 p.m. the Commissioners recessed and reconvened in the County Administrator’s Office at 1:30 p.m.  Commissioner Schroeder made a motion to go into executive session for 1 hour, from 1:30 to 2:30 p.m. to discuss non-elected personnel in the Public Works Department.  The Commissioners returned to open session at 2:30 p.m.  No action was taken during executive session.  At 2:45 p.m. Commissioner Schroeder made a motion to adjourn.  Commissioner Patrick seconded.  All voted aye.

 

 

Commission minutes taken by Irene R. Goering.

 

 

Harris G. Terry, Chairman

Don L. Schroeder, Vice-Chairman

Duane J. Patrick, Commissioner

 

 

ATTEST: County Clerk

Susan R. Meng